Modern society is called informational. This is due to the fact that various news and information are demanded goods in the markets. In all areas, information is of particular importance, special systems are created for its collection, storage and processing. The state is one of the largest manufacturers and at the same time a consumer of this database. Let's talk about how the state management of information resources is carried out, how they are provided, formed and used.
Source concepts
To understand the specifics of information resources, it is necessary to determine what it is. This term refers to information recorded on any medium and transmitted to reduce uncertainty. Information can be conveyed from one person to another, from a machine to a subject, through automation. And also in the form of signals it can be transmitted by living things and plants. For this purpose, information should be clothed in a message form. It can be text, speech, diagram, image, code system.
The essence of information can be defined through the concept of knowledge. A person receiving a message must decode the information and extract the meaning of what was said, that is, something that was not known to him until this moment. If there is nothing new, then the message is considered inconsistent. The original concepts also include information about sources of information. This includes documents recorded on tangible media. Information can also be presented in the form of data: signals, numbers, letters, images. They, in turn, are fixed on different media.
The concept of information resources
To carry out any activity, a person needs resources. They mean certain objects that help to achieve goals. Of these, material, natural, energy, labor and financial are distinguished. And the most important in the activities of modern enterprises and people are information resources. Their main difference from others is that they are the result of the intellectual activity of the population. Their creators are the qualified and creative part of the country's inhabitants, therefore, such data constitute a national treasure.
Private and public information resources are classified as renewable and may be subject to distribution and duplication. Basically, they are presented in the form of books, documents, databases, works of art. That is, this is all that society has accumulated over the history of its existence and development. They combine all the knowledge and experience of mankind in the form of primary and secondary information. In the first case, this is the amount of knowledge that is constantly increasing as a result of people's activities. In the second case, this is information processed and recorded on any media.
Today, the amount of such information is growing rapidly. Each person has the opportunity to create their own information resources in the form of texts, photos, audio and video files. The law defines such information resources as documents and their arrays. They can be owned by individuals as well as organizations and groups of people, including the state.
Types of Information Resources
There are many reasons for the classification of information resources. According to the content, they can be divided into: scientific, socio-political, personal data, regulatory, environmental and others. In form, one can single out documented and undocumented information resources. The first, in turn, are divided into text, graphic, audio, photo and video documents, electronic. According to the form of ownership, there are: state information resources, municipal, belonging to public organizations and private.
The country’s database can be divided by state level into federal information, constituent entities of the Russian Federation, municipal, individual departments. According to the criteria of restrictions, there are resources for general and official use, information which access is provided by agreement of the parties, and is prohibited.
Information Resource Management
Each state organizes a system of managing information resources to achieve the following goals:
- creating an array of documents that contribute to the governance of the country and the implementation of constitutional rights and obligations;
- storage and protection of state information resources;
- providing access to the database by organizations and citizens.
To achieve these goals, it is necessary to solve several critical organizational tasks. The system of state management of information resources is designed to provide:
- Organization of the collection, processing and storage of important information.
- Coordination of activities of various departments to create a single information space of the state.
- Accounting and providing access to these resources.
- Organization of information protection, control over its storage and use.
Composition of state information resources
In general, all the country's information resources can be divided into two large groups: those that are necessary for the functioning of individual state bodies, and those that are needed by external users. The second group was created in order to collect information and provide access to them from citizens and various organizations. These include the library and archival networks of the country, as well as statistical and scientific-technical systems. And the information resources of state bodies are a comprehensive provision of information on the activities of pension funds, courts, social services, ministries and departments.
Formation and use of information resources
In the work of various state bodies, a lot of documents are formed that need to be effectively stored and organized for their use. The formation of state information resources includes the following activities:
- creating conditions for the development and improvement of the system of protection of property rights to all types of information;
- organization of bases of different levels of public and private activities and the provision of a single information space;
- the development of special systems that facilitate the exchange, distribution and use of these resources.
- creation of conditions for quality service to citizens and organizations;
- development of a unified system for disseminating and collecting information.
State policy in the field of information resources
Activities in the field of basic information are regulated by the law “On Information, Informatization and Information Protection”. The state takes upon itself the obligation to enforce this resolution, and is also engaged in its improvement in connection with the ongoing changes. The country's policy in this area is aimed at creating an effective system for the collection, processing, storage and use of information resources. The state assumes the responsibility and obligations to form a single base. It is a guarantor of the preservation of personal data of citizens, and also contributes to the improvement of activities in this area. Providing state information resources with a modern protection system, including legislative, is the most important task of the country's leadership.
Government Information Resources
Each ministry, regional governments, various departments has its own set of information resources. Moreover, the state system should be built in such a way that there is a single network between organizations of different structures and levels. In addition, there are internal information resources of a state organization. For example, any regional government should have a website on which citizens and certain companies can receive information about the work of the authority. They also have internal networks within which messages are exchanged between employees. Regional governments are also subordinate to local state information systems and resources: libraries, archives, and statistical agencies.
Library networks
To provide the population with diverse necessary knowledge, library systems operate in the country. Their feature is that they only store processed, published and replicated information. In accordance with the law “On Libraries”, the following types of library networks operate in Russia:
- public;
- scientific and technical;
- high school;
- medical;
- agricultural.
In addition to the above, there are also school, trade union, army and others. Libraries cover the whole country and provide the population with information for free. This state system includes more than 150 thousand institutions.
Archives
The system of state resources also includes the country's archival network. There are 460 million information units in these Russian institutions. Documents are accepted for storage by the following institutions:
- state and municipal archives;
- libraries and museums;
- information storage systems of the Academy of Sciences.
The State Archival Network accepts documents for permanent accounting, and various enterprises, departmental and branch archives carry out temporary acquisition. The main task of a systematized institution is the quality storage of information and the provision of background documentation on it to citizens and enterprises.
Statistics system
The state, in addition to storing and disseminating information, is engaged in its collection. To this end, a system of statistics bodies has been created that provides the formation of resources on various aspects of the country's life. The objects of this kind of accounting are indicators of socio-economic development and demographic, the state of various industries, public opinion, the availability of labor resources and much more. The statistical information resources of government bodies allow us to evaluate the effectiveness of their work, data on the life of the population, and the functioning of the economy. They give an idea of how the country lives.
System of scientific and technical information
In Russia there is a network for the collection, storage and use of information generated as a result of research and scientific and technological activities. It is necessary for scientists who generate new ideas, inventions and should be aware of new discoveries. Also, the creation of state information resources in the scientific and technical sphere is necessary for enterprises that plan to introduce innovations in production and in commercial activities. This system includes a network of libraries and research centers. They collect information and disseminate published data. This network also accumulates patent information that can be used by companies and individuals.
State Internet Resources
For high-quality service in Russia, information resources of the government are created and their representation on the Internet is organized. This allows citizens to receive information about the work of government agencies, information about specific people and organizations, statistical data, and draw up various documents. The main Internet resource is the website of the State Service, which allows the population to receive information services without leaving home. There are also sites of libraries, archival institutions, authorities that simplify the access of the population to the database.
