The minutes of the founders’meeting are necessary when a decision is made to establish a commercial or non-commercial organization. As a rule, it is made up when there are two or more participants. Such a protocol of the meeting of founders, in addition to the decision to create an organization, may also contain approval of the valuation of tangible assets invested in the authorized capital. For example, equipment, furniture, building, raw materials, patents and the like. Although it is not a constituent document, it is necessary to draw it up.
In the future, this document is required to manage the organization when any issues go beyond the authority of its head. They (powers) are determined by the charter, the regulation on the director, the employment contract. In addition, the minutes of the meeting of the founders are necessary for the appointment of the director of the company. At the initial stage of the functioning of the organization, there is a certain identity of the two concepts. In particular, the founder and participant are one person. In the future (when selling shares), this identity goes away. That is why the minutes of the meeting of the founders should then be called differently.
In the future, participants can make a fairly wide range of decisions. All of them, as a rule, should be entered in the LLC protocol. In particular, these may include issues related to an increase in the authorized capital, distribution of profits, payment for the director of the organization, obtaining a large loan, approval of a number of documents regulating the activities of the company, issuing bonds, and reorganization.
The form of the minutes of the meeting must contain several mandatory details. Their absence in the future may negatively affect the objectivity of the assessment of the situation in some proceedings. Firstly, the title of the document, the name of the company in it should fully comply with the charter. In addition, there must be a number and a date. This is especially important if one decision changes the position of another. You must also indicate the location of the meeting (city or other locality).
After the heading, participants (founders) present at the event are usually listed. If this is not they personally, but their representatives, then you need to make a link to the power of attorney, write its details and notary information. The full name is also indicated. Secretary (his position in this organization). Then comes the agenda of the meeting. Usually her questions are listed in order of importance.
Next is the administrative part of the protocol. The number of sections corresponds to the number of issues on the agenda. Each of them includes a description of the person who made the keynote speech, if there are additions (changes), their essence and full name are indicated. offering them. Then the data on the voting of the participants is given. The bottom line is the solution. For unambiguous talk, it should be clear, clear and without ornate phrases. The protocol is signed by all participants (founders) present, the chairperson and the secretary.
